Power Automate Licensing: What are the options?

What is Power Automate Licensing?

Power Automate licensing refers to the different subscription plans that Microsoft offers for businesses looking to automate processes using Power Automate. The pricing and capabilities of each plan vary, allowing organisations to choose a license that best aligns with their needs, whether that’s for individual users, high-volume processes, or attended/unattended RPA (robotic process automation). 

Selecting the right plan is essential to ensuring you’re maximising the value of Power Automate while controlling costs. 

Power Automate Licensing Plans Explained

*All prices exclude VAT and are correct as of March 2025 

Power Automate Premium (Per User Plan)

Price: £11.50 ($15) per user/month 

Features: 

• Unlimited cloud flows (DPA) including automated, instant, and scheduled flows, allowing users to automate various tasks across different applications. 
• Unlimited business process flows. 
• Access to desktop flows (RPA) in attended mode with one bot included. 
• Access to standard, premium, and custom connectors. 
• 5,000 AI Builder service credits. 
• Process mining capabilities with 50 MB of Power Automate process mining data storage (up to 100GB per tenant). 
• Dataverse storage of 250 MB and 2 GB file capacity. 

Best For: Businesses aiming to drive company-wide automation and increase productivity by allowing individual users to create and run their own automated workflows.  

Power Automate Process (Per Bot Plan)

Price: £115.30 ($150) per bot/month 

Features: 

• Designed for unattended RPA (robotic process automation). 
• Includes one bot to run a core business process, such as invoice processing or HR onboarding. 
• Any child flows related to the core process do not require additional licensing. 
• 5,000 AI Builder service credits per month. 
• Dataverse storage of 50MB database and 200MB file capacity. 
• Requires additional Power Automate Process licenses for each new core flow. 

Best For: Automating critical enterprise processes that need to run without human interaction, accessible to unlimited users. This is particularly beneficial for large-scale processes like finance approvals or customer onboarding. Find out more about business automation in our blog on processes to automate with Power Automate. 

Power Automate Per User (Standard Plan)

Price: £12.30 ($15) per user/month 

Features: 

• Unlimited cloud and business process flows. 
• Access to standard, premium, and custom connectors. 
• No access to AI Builder. 
• Dataverse storage of 250 MB and 2 GB file capacity. 

Best For: Individual users who require the ability to build and run their own automated workflows. 

Power Automate Per Flow (Per Flow Plan)

Price: £80.30 ($100) per flow/month (minimum of five flows required) 

Features: 

• Create and run cloud flows. 
• Create and run business process flows. 
• Access to standard, premium, and custom connectors. 
• Dataverse storage of 50MB database and 200MB file capacity. 
• Requires a minimum purchase of five flows. 

Best For: Businesses that have a few high-impact flows that need to be triggered by multiple users without requiring individual licenses. 

Power Automate Licensing Add-Ons

In addition to the standard licensing options, Microsoft offers several Power Automate add-ons to extend the platform’s capabilities: 

Process Mining Add-On

Price: £3844.80 per tenant/month 

Features: 

• Visualise, analyse, and optimise business processes through process mining. 
• 100 GB process mining data storage. 
• 2 GB Dataverse database capacity. 
• 1 TB Dataverse file capacity. 

Available For: Power Automate Premium users who want deeper insights into process inefficiencies. 

AI Builder Add-On

Price: £400.40 per unit/month 

Features: 

• Infuse AI capabilities into workflows using prebuilt or custom models. 
• Includes 5,000 AI Builder service credits per month. 

Available For: Any existing Power Automate, Power Apps, or Dynamics 365 subscription. 

Hosted RPA Add-On

Price: £170.20 per bot/month 

Features: 

• Enables unattended RPA with Microsoft-hosted machines. 
• Access to desktop flows (RPA) in unattended mode. 
• 5,000 AI Builder service credits per month. 

Available For: Power Automate Premium. 

Choosing the Right Power Automate Plan for Your Business

Selecting the most appropriate Power Automate license depends on your business’s automation needs. Here are some key factors to consider: 

• Assess Your Automation Needs: Identify the type of workflows you need to automate (e.g., approvals, customer onboarding, invoice processing) and the complexity of these processes. Understanding the potential benefits of Power Automate can also help you determine which plan aligns with your business goals. 
• Compare Pricing and Features: Evaluate each plan’s capabilities and cost to determine which provides the best value based on your automation goals. 
• Plan for Scalability: If you anticipate growing your automation efforts in the future, choose a plan that offers flexibility and scalability. 
• Consult with a Power Automate Partner: Navigating licensing can be complex, and selecting the wrong plan could lead to unnecessary costs. Partnering with a certified Power Automate partner, like Pragmatiq, ensures that you make the right choice for your business. 

If you’re unsure which Power Automate license is right for you, contact us today at info@pragmatiq.co.uk or call 01908 038110. Our team of Power Platform experts can guide you in selecting and implementing the best Power Automate plan for your business.